Electronic Information

Definition: Electronic information consists of processed data that is stored and retrieved when needed for decision making. Words and numbers are represented by “on” and “off” signals (or 1s and 0s) according to a standard known as ASCII code. Numbers and letters (both uppercase and lower case) plus special characters have values that are listed ASCII tables. The digital signals travel over the telecommunication’s infrastructure (or the Internet) in what is known as “packets” and are converted into human-readable format upon arriving at the destination. Processed data in transit or stored. It can exist in a file stored on various devices or part of a program or application. It can be "at rest" or "moving". Organizations are responsible for securing it.

Its Relevance: All data that is sent over a network or processed by a computer is broken down into 1s and 0s. Protocols or rules determine whether the data is encrypted and, if so, what method is used. A business or organization must address, in policy, how data is to be transmitted and stored. The very existence of processed data that is being stored must be inventoried. Otherwise, the organization is unable to protect what it fails to know it possesses.

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