Unauthorized Duplication

Definition: Unauthorized Duplication refers directly to making an illegal copy of a file or other publication. An espionage agent, for example, copied top-secret defense department plans at the Los Alamos National Laboratory onto a USB drive and left the country with the plans. This situation represents a dangerous security breach. The copying of music, books or other electronic media is also very serious.

Its Relevance: Businesses, organizations, government agencies and private parties must be on guard against illegal copying of files or documents. Making a copy of someone else’s material, even if it isn’t classified, can cause the organization serious problems and increase the risk of liability. An organization must have policies and procedures that explain appropriate versus inappropriate behavior as it relates to copying records.

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